Why Join the HWP Group? 

Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles. 

We are committed to making a difference in health care and in the lives of our team members.  We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.  

For more information, visit thehwpgroup.com or hybridhealth.com. 

What You Need to Know 

We’re looking to add a Registration Coordinator to the Speaker Bureau Services – Meeting Planning team. The Registration Coordinator will be responsible for ensuring that all speaker bureau program registration requirements are met in a timely and compliant manner.   

What You’ll Do 

This position is accountable to the Director, Meeting Planning and Speaker Bureau Services working in close collaboration with Representatives, Marketing and Compliance teams to ensure the smooth execution of programs. Additionally, this role will:  

  • Assess whether the programs have fulfilled the minimum registration requirements by the established deadline 
  • Review program registrations and confirm that all necessary stakeholders, including invited QLPs (qualifying licensed prescribers) and HCPs (Healthcare Professionals), are properly registered and their statuses are accurately reflected 
  • Partner with Representatives to address non-compliant programs, identify issues, and provide actionable solutions 
  • Verify that all required QLP documentation is submitted and in compliance with standards, and follow up with the Representatives to ensure accuracy and timeliness when necessary 
  • Collaborate with cross-functional teams to address any challenges or changes to program schedules, assisting to make decisions on potential program adjustments or cancellations 

What You’ll Have 

  • Experience in program coordination or a similar role is preferred 
  • Knowledge of compliance and regulatory requirements is a plus   
  • Proficiency in Microsoft® Office Suite 
  • Exceptional organizational and time management abilities 
  • Outstanding communication and interpersonal skills 
  • Keen attention to detail 
  • Capable of working independently as well as collaborating effectively within a team 

What We Offer 

  • 100% employer-paid medical, dental, and vision insurance 
  • 401k plan employer matching 
  • Eligibility for profit sharing 
  • Generous PTO, including a week off in December for the holidays  
  • Paid volunteer time off  
  • Tuition reimbursement 
  • On-site gym and other employee wellness initiatives  
  • Casual work attire 
  • Comprehensive mental health services  
  • Leadership development training program and other career development programs  
  • Remote and hybrid work schedule options 
  • Salary range: $55,000 – $65,000 annually. Note: Actual salary will depend on background and experience. 

 

M/F/D/V 

Please note, we will only respond to candidates we deem qualified. 

    Apply to this Position







    Why Join the HWP Group? 

    Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles. 

    We are committed to making a difference in health care and in the lives of our team members.  We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.  

    For more information, visit thehwpgroup.com or hybridhealth.com. 

    What You Need to Know 

    We’re looking to add a Sr. Business Analyst to our Finance & Accounting team. The Sr. Business Analyst will be responsible for managing financial and operational aspects of assigned Speaker Bureau clients and their products.  This role requires a high level of understanding of the assigned clients and products, various speaker bureau project types, and the ability to work independently.  The Sr. Business Analyst will work closely with the Director, Business Analysis and financial analysts to ensure accurate internal and external financial reporting, develop budget proposals and provide financial related support in client meetings.    

    What You’ll Do 

    The Sr. Business Analyst is accountable to the Director, Business Analysis who provides guidance and support on more complex tasks and the Speaker Bureau team and responsible for the accurate management of finances, adherence to SOPs, development of budgets and proposals, reviewing reports and participating in client meetings. Additionally, this role will: 

    • Oversee day-to-day financial operations for speaker bureau, including budget tracking, internal revenue accruals, forecasting and variance analysis 
    • Develop Statement of Work (SOW), ensuring final sign-off by Director as required 
    • Create and manage budgets and proposals, providing oversight for complex SOWs 
    • Prepare speaker bureau specific budgets, accrual reports and monthly financial management updates  
    • Work closely with Program Directors on monthly accrual reports, reviewing and discussing as needed 
    • Ensure accuracy in financial reconciliation data before releasing reports to clients 
    • Generate and distribute monthly accruals and budget reports for clients 
    • Provide invoicing amounts to Accounts Receivable to facilitate timely invoice submissions 
    • Initiate project records and issue job numbers for new projects 
    • Ensures compliance with internal Standard Operating Procedures (SOPs) and client specific SOPs 
    • Provides budget related support in client meetings as needed 
    • Participates in accrual meetings with clients based on their SOPs 
    • Contributes to process improvement initiatives to enhance financial operations 

    What You’ll Have 

    • 2+ years’ experience in budgeting  
    • Prior speaker bureau experience a plus 
    • Proficiency in Microsoft® Excel functions for financial modeling and analysis 
    • Strong financial analysis skills, including budget tracking, forecasting and variance analysis   
    • Strives to find process efficiencies by thinking outside the box and making recommendations for change 
    • Strong ability to work independently and handle multiple projects simultaneously   
    • Knowledge of ERP systems, NetSuite a plus  
    • Excellent client facing skills, including comfortability with all types of client communications 

     

    What We Offer 

    • 100% employer-paid medical, dental, and vision insurance 
    • 401k plan employer matching 
    • Eligibility for profit sharing 
    • Generous PTO, including a week off in December for the holidays  
    • Paid volunteer time off  
    • Tuition reimbursement 
    • On-site gym and other employee wellness initiatives  
    • Casual work attire 
    • Comprehensive mental health services  
    • Leadership development training program and other career development programs  
    • Remote and hybrid work schedule options 
    • Salary range: $85,000 – $110,000 annually. Note: Actual salary will depend on background and experience. 

     

    M/F/D/V 

    Please note, we will only respond to candidates we deem qualified. 

      Apply to this Position







      Why Join the HWP Group? 

      Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles. 

      We are committed to making a difference in health care and in the lives of our team members.  We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.  

      For more information, visit thehwpgroup.com or hybridhealth.com. 

      What You Need to Know 

      We’re looking to add a Patient Ambassador Liaison to our Account Services team. The Patient Ambassador Liaison will serve as a dedicated liaison between patients, their families and the pharmaceutical company, focusing on gathering valuable patient feedback, providing educational support and fostering positive brand perception through ethical and compliant engagement practices.   

      What You’ll Do 

      The Ambassador Manager will be accountable to the VP Group Account Lead with program oversight and the pharmaceutical client.  Additionally, this role will: 

      • Educate patient and caregivers on medication usage, including detailed information on dosage, administration, potential side effects 
      • Collaborate with the patients, medical writers and clients to develop materials related to the ambassadors’ experiences (slide decks, discussion guides etc.) 
      • Screen potential patient ambassadors and engage directly with current patient ambassadors to gather comprehensive feedback on their treatment experiences, including efficacy, side effects and overall satisfaction with prescribed medications. 
      • Manage the development of materials from inception to completion 
      • Coach patient ambassadors on the delivery of their story within the guidelines set by the pharmaceutical company 
      • Escort identified patients to off-site meetings and events sponsored by the pharmaceutical company, ensuring the comfort, safety and well-being of patients throughout their journey to and from the event location and preparing them to present the content at the event (rehearsing on site) 
      • Provide logistical support and assistance as needed during the event to enhance the overall experience for patients and clients 
      • Collaborate closely with the account team to align patient engagement strategies and operational needs 
      • Maintain detailed documentation of all activities and interactions per company and client requirements 
      • Develop and manage annual training for all patient ambassadors  
      • Adhere strictly to regulatory guidelines and company policies governing patient interactions, data privacy and ethical disclosure of medical information 
      • Ensure all activities align with established compliance protocols, including those required by HIPAA, adverse events, and product complaint reporting 
      • Utilize standard formats to document patient feedback, concerns, treatment experiences and other document requirements, and escalating as necessary 
      • Summarize each event including objectives, overview of presentation, audience questions, number of attendees 

      What You’ll Have 

      • A degree in nursing, health education, or public health  
      • Must have or be in the processing of receiving a CHES (Certified Health Education Specialist), HES (Health Education Specialist) or like certification  
      • Knowledge of pharmaceutical industry regulations and ethical standards related to patient interactions 
      • Willingness to travel and work past normal business hours 
      • Excellent interpersonal skills, with a strong ability to empathize and communicate effectively with diverse patient groups 
      • Proactive and forward-thinking, able to anticipate patient needs and ensure their comfort in public settings 

      What We Offer 

      • 100% employer-paid medical, dental, and vision insurance 
      • 401k plan employer matching 
      • Eligibility for profit sharing 
      • Generous PTO, including a week off in December for the holidays  
      • Paid volunteer time off  
      • Tuition reimbursement 
      • On-site gym and other employee wellness initiatives  
      • Casual work attire 
      • Comprehensive mental health services  
      • Leadership development training program and other career development programs  
      • Remote and hybrid work schedule options 
      • Salary range: $105,000 – $125,000 annually. Note: Actual salary will depend on background and experience. 

       

      M/F/D/V 

      Please note, we will only respond to candidates we deem qualified. 

        Apply to this Position







        Why Join the HWP Group? 

        Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles. 

        We are committed to making a difference in health care and in the lives of our team members.  We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.  

        For more information, visit thehwpgroup.com or hybridhealth.com. 

        What You Need to Know 

        We’re looking to add a Project Manager to the Project Management team. The Project Manager will collaborate cross-functionally with internal teams to ensure successful program planning and execution. This role will be responsible for managing a portfolio of projects, understanding the full project scope, developing and managing detailed project plans and deadlines in Workfront, identifying and communicating project risks, understanding roles, and ensuring appropriate resource allocation.     

        What You’ll Do 

        The Project Manager will be accountable to the Managing Director, Operations. Additionally, this role will: 

        • Support budget development and scope management to ensure the cost-effective delivery of projects. Inform Account Services of changes in scope to support budget amendments 
        • Collaborate with cross-functional teams to understand and communicate the financial impact of project decisions to support budget management 
        •  Complete project management in Workfront, including opening and closing projects, managing Workfront project status, and setting tasks, role assignments, and deadlines  
        • Collaborate with cross-functional teams to understand roles and ensure appropriate assignment to tasks, identify and engage freelancers or vendors when needed 
        • Monitor and continuously assess project tasks and timing and proactively identify issues, resource workload, and deadline concerns 
        • Spearhead project-related discussions and provide deliverables, deadlines, and risks updates to Account Services for weekly client status reports and internal meetings 
        • Manage project reconciliation tasks to ensure compliant project reconciliation process and deadlines. Close out projects in Workfront 
        • Run project and utilization reports and analyses to ensure adherence to metrics/KPIs 
        • Optimize and streamline operational processes to improve project efficiency and resource allocation 

        What You’ll Have 

        • 3-5 years of Project Management experience 
        • Previous direct experience in medical communications or advertising agency or transferrable experience is highly desirable 
        • Strong project management and organizational skills 
        • Advanced proficiency in Microsoft® 365, SharePoint, Teams, and Outlook  
        • Expertise in Workfront or other project management systems 
        • Keen oral and written communication skills 
        • A continuous process improvement mindset and deep commitment to operational efficiency, client satisfaction, and project excellence 
        • Ability to execute responsibilities independently 

        What We Offer 

        • 100% employer-paid medical, dental, and vision insurance 
        • 401k plan employer matching 
        • Eligibility for profit sharing 
        • Generous PTO, including a week off in December for the holidays  
        • Paid volunteer time off  
        • Tuition reimbursement 
        • On-site gym and other employee wellness initiatives  
        • Casual work attire 
        • Comprehensive mental health services  
        • Leadership development training program and other career development programs  
        • Remote and hybrid work schedule options 
        • Salary range: $60,000 – $72,000 annually. Note: Actual salary will depend on background and experience. 

         

        M/F/D/V 

        Please note, we will only respond to candidates we deem qualified. 

          Apply to this Position