Account Coordinator

Why Join the HWP Group Team?

Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.

We are committed to making a difference in health care and in the lives of our team members.  We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.

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What You Need to Know

We are looking to add an Account Coordinator to our Account Services team. This is a growth position where you will develop knowledge of the role of medical communication within the pharmaceutical industry.  You will have an opportunity to observe faculty and client interactions, research market dynamics, scientific advances, and new paradigms for assigned brands and study brand knowledge.

You will work jointly with the external clients and the internal team to support successful execution of programs. The Account Coordinator will be responsible for executing assigned tasks during the program life cycle and providing overall administrative support to the team. Given that some tasks must be carried out in person regularly, you must be within commuting distance of one of our physical offices (Upper Saddle River, NJ, Eatontown, NJ or San Diego, CA).

What You’ll Do

  • Provide administrative and logistical support including, but not limited to, scheduling internal and client meetings, circulating status reports, taking notes and preparation and assembly of meeting materials
  • Actively participate in weekly status meetings providing information/updates for reports in advance of the scheduled meetings, taking notes during the meetings, and seeking feedback on notes post-meetings
  • Contribute to successful live program execution, including supporting the recruitment process, packing and shipping all needed meeting materials, and serving as an onsite resource as required
  • Continually build knowledge of the pharmaceutical industry, the role of medical communication within the industry, and collect and share associated competitive intelligence
  • Track, process, request, log, and disseminate payments and expenses via mail or electronically
  • Generate letters to accompany payments
  • Supervise inventory of supplies and monitor shipping/mailing costs

What You’ll Have

  • College degree required or equivalent experience
  • Demonstrated work/internship experience
  • Proficiency in Microsoft® Teams, Word, Excel, PowerPoint, Outlook and Adobe® Acrobat
  • Interest and ability in learning medical terminology and pharmaceutical products
  • Demonstrated ability to apply transferable skills
  • Strong oral and written communication abilities
  • Effective multitasking and prioritization skills

What We Offer

  • 100% employer-paid employee medical, dental, and vision insurance
  • 401(k) plan employer matching
  • Eligibility for profit sharing
  • Generous PTO, including a week off in December for the holidays
  • Paid volunteer time off
  • Tuition reimbursement
  • On-site gym and other employee wellness initiatives
  • Casual work attire
  • Comprehensive mental health services
  • Leadership development training program and other career development programs
  • Remote and hybrid work schedule options
  • Salary range: $45,000 – $60,000 annually. Note: Actual salary will depend on background and experience.



Please note: We will only respond to candidates we deem qualified.

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