Meeting Manager

Meetings and Events

Why HWP?

Health & Wellness Partners, LLC (HWP), is a full-service medical communications company that specializes in developing and executing promotional medical education programs. Our vision is to make the world a healthier place through our scientific work and incredible team. By choosing a career at HWP, you will be part of a culture that is committed to making a difference in health care and our communities. We are motivated by providing everyone with a job they love and fostering a culture that is devoted to career growth and employee well-being.

Thanks to the work of every employee, HWP is recognized as a 2019 and 2021 MM+M Best Place to Work and 2020 Inc. Best Workplace. We are proud of our award-winning culture that supports many charitable initiatives, employee health and wellness, and employee career growth. 

About the Role

We’re looking to add a Meeting Manager to our Meetings & Events Operations team. The Meeting Manager will be responsible for successfully handling the logistical planning, implementation, and reconciliation of pharmaceutical company-sponsored meetings (in person and virtual). This includes, but is not limited to, symposia, congress management support, advisory boards, and editorial boards. As a Meeting Manager, you strive for 100% client satisfaction and a positive event experience. You think before you act to fully understand situations as they arrive and proactively address “what ifs” with a prepared plan.

A remote option is available for this position.

Specific responsibilities include:
  • Planning the logistical requirements for in-person and virtual meetings
    • Including venue sourcing, contract negotiations, AV/production requirements, and catering and travel arrangements, ensuring that budgetary and compliance guidelines are met
    • Managing communication of meeting details, ensuring that internal and external attendees understand all logistical information
  • Executing and managing on-site and virtual meetings
  • Managing multiple priorities with tight deadlines, such as team workload and assignments and freelancers
  • Having a keen understanding of contract provisions and the ability to negotiate terms
  • Anticipating potential issues and proactively resolving them 
  • Troubleshooting and resolving issues during in-process meetings

Reconciling meeting budget to actual with required timeline

  • 3+ years of meeting planning experience
  • Proficiency in Microsoft® Office, including Word, Excel, and PowerPoint, and Zoom Meetings and Webinar
  • Demonstrated confidence and calmness under pressure at all times
  • Exceptional attention to detail
  • Strong interpersonal skills with ability to build credibility and positive relationships with clients and key opinion leaders
  • Internet search/research skills
Benefits/Perks for Working With HWP
  • 100% employer-paid premiums for employee medical, dental, and vision insurance
  • 401k plan employer matching
  • Eligibility for profit sharing
  • Generous PTO, including a week off in December for the holidays 
  • Paid volunteer time off 
  • Tuition reimbursement
  • On-site gym and other employee wellness initiatives 
  • Casual work attire
  • Comprehensive mental health services 
  • Leadership development training program and other career development programs 
  • Remote and hybrid work available


Please note, we will only respond to candidates we deem qualified.
Locations :
  • Remote
  • San Diego, CA
  • Upper Saddle River, NJ

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