Sr. Meeting Planner – Speaker Bureau

Why HWP?

Health & Wellness Partners, LLC (HWP), is a full-service medical communications company that specializes in developing and executing promotional medical education programs. Our vision is to make the world a healthier place through our scientific work and incredible team. By choosing a career at HWP, you will be part of a culture that is committed to making a difference in health care and our communities. We are motivated by providing everyone with a job they love and fostering a culture that is devoted to career growth and employee well-being.

Thanks to the work of every employee, HWP is recognized as a 2019 and 2021 MM+M Best Place to Work and 2020 Inc. Best Workplace. We are proud of our award-winning culture that supports many charitable initiatives, employee health and wellness, and employee career growth.

What You Need to Know

We’re looking to add a Meeting Planner to our Promotional Peer-to-Peer team. The Meeting Planner will manage and execute all arrangements for assigned virtual and in-person programs in accordance with client and HWP requirements.

What You’ll Do

Serving as liaison with the client sales representative, speakers, and vendors
Researching and recommending compliant meeting venues for in-person events
Contacting and securing the identified speaker
Coordinating all meeting logistics, including venue, audiovisual equipment, speaker travel, lodging, and ground transportation
Generating and distributing all program materials, including invitations and confirmations
Maintaining comprehensive program notes and executing all required data entry
Reconciling actual costs to estimated and providing all backup documentation
Having a full understanding of service level agreements (SLAs) and complying to requirements

What You’ll Have

3-5 years of meeting planning experience. Pharmaceutical meeting planning/speaker bureau experience is a plus
Flexibility to work hours in different time zones for nationwide clients
Strong interpersonal skills and ability to interact effectively with internal and external stakeholders at all levels
Excellent organizational skills and keen attention to detail
Working knowledge of Zoom for virtual program planning/setup and execution
Knowledge of Veeva Events is desirable

What We Offer

100% employer-paid premiums for employee medical, dental, and vision insurance
401k plan employer matching
Eligibility for profit sharing
Generous PTO, including a week off in December for the holidays
Paid volunteer time off
Tuition reimbursement
On-site gym and other employee wellness initiatives
Casual work attire
Comprehensive mental health services
Leadership development training program and other career development programs
Remote and hybrid work available
Salary range: $58,000 – $73,000 annually. HWP expects to hire for this position near the middle of the range.

M/F/D/V

Please note, we will only respond to candidates we deem qualified.