Why HWP?

Health & Wellness Partners, LLC (HWP), is a full-service medical communications company that specializes in developing and executing promotional medical education programs. Our vision is to make the world a healthier place through our scientific work and incredible team. By choosing a career at HWP, you will be part of a culture that is committed to making a difference in health care and our communities. We are motivated by providing everyone with a job they love and fostering a culture that is devoted to career growth and employee well-being.

Thanks to the work of every employee, HWP is recognized as a 2019 and 2021 MM+M Best Place to Work and 2020 Inc. Best Workplace. We are proud of our award-winning culture that supports many charitable initiatives, employee health and wellness, and employee career growth.

What You Need to Know

We’re looking to add a Meeting Manager to our Meetings & Events team. The Meeting Manager will be responsible for successfully handling the logistical planning, implementation, and reconciliation of pharmaceutical company-sponsored meetings (in person/live and virtual). This includes, but is not limited to, symposia, congress management support, speaker training, advisory boards, editorial boards, and product theaters. You must be a master at attention to detail with the ability to plan and implement all facets of execution flawlessly. Delighting clients is required along with strong problem-solving and communication skills.

What You’ll Do

  • Plan the logistical requirements for in-person and virtual meetings
  • Includes venue sourcing, contract negotiations, AV/production requirements, and catering and travel arrangements, ensuring that budgetary and compliance guidelines are met
  • Manage communication of meeting details, ensuring that internal and external attendees understand all logistical information
  • Execute and manage on-site and virtual meetings
  • Manage multiple priorities with tight deadlines such as team workload and assignments and freelancers
  • Have a keen understanding of contract provisions and the ability to negotiate terms
  • Anticipate potential issues and proactively resolve them
  • Troubleshoot and resolve issues during in-process meetings
  • Reconcile meeting budget to actual within the required timeline
  • Travel on-site, including on weekends

What You’ll Have

  • 3+ years of meeting planning experience
  • A history of exceptional attention to detail and customer satisfaction
  • Willingness and ability to travel as needed are required
  • A background of establishing a network of conference organizers and associated vendors; identifying association and congress opportunities and requirements is a plus
  • Experience using the CVENT event system
  • Proficiency in Microsoft® Office, including Word, Excel, PowerPoint, and Zoom meetings and webinars
  • Confidence and calmness under pressure at all times
  • Strong interpersonal skills with exceptional ability to build credibility and positive relationships with clients and key opinion leaders
  • Internet search/research skills

What We Offer

  • 100% employer-paid premiums for employee medical, dental, and vision insurance
  • 401k plan employer matching
  • Eligibility for profit sharing
  • Generous PTO, including a week off in December for the holidays
  • Paid volunteer time off
  • Tuition reimbursement
  • On-site gym and other employee wellness initiatives
  • Casual work attire
  • Comprehensive mental health services
  • Leadership development training program and other career development programs
  • Remote and hybrid work schedule options
  • Salary range: $64,000 – $80,000 annually. HWP expects to hire for this position near the middle of the range.


Please note, we will only respond to candidates we deem qualified.

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