Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We are looking to add a Director, Meeting Planning & Speaker Bureau Services to our Speaker Bureau team. The Director, Meeting Planning & Speaker Bureau Services will be responsible for oversight and direction of services related to pharmaceutical company sponsored in-person and virtual speaker bureau programs. They will serve as the main point of contact for clients regarding logistical services for the entire lifecycle of their speaker bureau programs.
What You’ll Do
The Director, Meeting Planning & Speaker Bureau Services will be accountable to the SVP Meeting Planning & Speaker Bureau Services; Managing Director Speaker Bureau; external stakeholders and internal team and responsible for the successful execution of events within budgetary constraints while maintaining strong communication with both internal and external stakeholders. In addition, they will:
- Ensure adherence to budgetary guidelines for all events and programs and accuracy and timeliness of financial reconciliation for all meetings
- Analyze the financial impact of tardiness on budgets and personnel, providing timely communication with relevant information
- Oversee all meeting planning activities for assigned clients with field representatives and ensure flawless execution of events, satisfying all required SLA’s
- Provide updates on client status reports and participate in status calls with clients
- Serve as the point of contact for clients regarding logistical services throughout the speaker bureau program lifecycle
- Address and resolve project-related challenges
- Simultaneously balance and adjust to multiple changing priorities
What You’ll Have
- 5+ years of related industry Speaker Bureau experience
- Proficiency in Microsoft® Office (Word, Excel, PowerPoint, Access) and Adobe® Acrobat
- Strong interpersonal and communication skills
- High level of proficiency and demonstrated effectiveness in problem-solving and collaboration
- Strong negotiation skills
- Excellent planning and organizational skills
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Remote and hybrid work schedule options
- Salary range: $75,000 – $90,000 annually. Note: Actual salary will depend on background and experience.
M/F/D/V
Please note, we will only respond to candidates we deem qualified.
Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We’re looking to add a Senior Meeting Planner to our Speaker Bureau Services team. The Senior Meeting Planner will be responsible for managing and executing all arrangements for assigned virtual and in-person speaker programs in accordance with client and HWP requirements.
What You’ll Do
- Serve as liaison with the client sales representative, speakers, and vendors
- Research and recommend compliant meeting venues for in-person events
- Contact and secure the identified speaker
- Coordinate all meeting logistics, including venue, audiovisual equipment, speaker travel, lodging, and ground transportation
- Generate and distribute all program materials, including invitations and confirmations
- Maintain comprehensive program notes and executing all required data entry
- Reconcile actual costs to estimated and providing all backup documentation
- Have a full understanding of service level agreements (SLAs) and complying to requirements
What You’ll Have
- 3-5 years of meeting planning experience
- Pharmaceutical meeting planning/speaker bureau experience is a plus
- Flexibility to work hours in different time zones for nationwide clients
- Strong interpersonal skills and ability to interact effectively with internal and external stakeholders at all levels
- Excellent organizational skills and keen attention to detail
- Working knowledge of Zoom and Microsoft ® Teams for virtual program planning/setup and execution
- Knowledge of Veeva Events is desirable
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Remote and hybrid work schedule options
- Salary range: $58,000 – $73,000 annually. Note: Actual salary will depend on background and experience.
M/F/D/V
Please note, we will only respond to candidates we deem qualified.