Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We’re looking to add a Program Coordinator to our Speaker Bureau Program Mangement team. The Program Coordinator will be detail-oriented, a master organizer, and a clear communicator. They will be responsible for executing administrative and speaker bureau specific tasks, tracking program information and logistics, and continually communicating status to stakeholders. Additionally, the Program Coordinator will have a willingness to help others as hands-on support to the Program Management team for execution of speaker bureau projects will be necessary.
What You’ll Do
- Maintain speaker records, ensuring records are complete and up to date, and tracking and making updates as needed
- Work in conjunction with Program Manager on speaker engagement, speaker contracting, product theaters, speaker training, and virtual series projects
- Participate in client status meetings, including coordinating and scheduling internal and external status reports and meetings, and sending status and contact reports internally and externally
What You’ll Have
- 1-3 years’ program management experience
- Speaker bureau experience is a plus
- Ability to organize multiple tasks and work on several programs simultaneously
- Proficiency in Microsoft® Access, Excel, Word, and Outlook
- Excellent telephone manner
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Remote and hybrid work schedule options
- Salary range: $55,000 – $65,000 annually. Note: Actual salary will depend on background and experience.
M/F/D/V
Please note, we will only respond to candidates we deem qualified.
Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We are looking to add a Program Manager to the Speaker Bureau Program Management team. The Program Manager will be responsible for the complete and accurate execution of speaker bureau–specific requirements including speaker training, speaker contracting, and product theaters.
What You’ll Do
- Demonstrate a thorough understanding of program needs and ensure their timely and accurate execution
- Build strong client relationships through effective communication
- Oversee speaker management
- Draft program components and shepherd them through the development process, including submission for medical, legal, and regulatory review
- Support the Program Director as needed
- Delegate tasks to the Program Coordinator in a clear and concise manner, providing training as needed
What You’ll Have
- 3-5 years of program management experience. Speaker bureau experience required
- Proficiency in Microsoft® Office (Word, Excel, PowerPoint)
- Working knowledge of Zoom meetings and webinars
- Exceptional attention to detail
- Previous experience in medical communications or at a medical advertising agency is a plus
- Strong interpersonal skills and the ability to build credibility and positive relationships with clients and key opinion leaders
- Strong organizational skills and the ability to work on several program tasks/projects simultaneously
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Remote and hybrid work schedule options
- Salary range: $60,000 – $75,000 annually. Note: Actual salary will depend on background and experience.
M/F/D/V
Please note, we will only respond to candidates we deem qualified.
Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We are looking to add a Program Director to our Speaker Bureau Services Program Management team. The Program Director will orchestrate, manage and maintain workflow efficiently in a fast-paced environment ensuring each step in the process and information flows to everyone who is part of the project team. With a thorough understanding of speaker bureau programs, they will translate requirements of statement of work and budget into an action plan for execution.
What You’ll Do
- Plan programs from start to finish, including identifying processes, deadlines and milestones
- Serve as the main point of client contact – serving as liaison between HWP and the client (marketing/medical teams)
- Manage day-to-day client requests including proper dissemination to appropriate team members and timely acknowledgement and response
- Ascertain a thorough understanding of the program needs and ensure all actions are completed on time and within budget (including working interdepartmentally with Account Services to provide Speaker Bureau expertise as it relates to process and budget)
- Developing SOW and amendments as needed with the Finance Team
- Manage forecasting and accruals monthly to ensure services are completed successfully and budgeted correctly
- Lead and conduct status meetings, communicating needs
- Oversee speaker management and speaker utilization
- Conduct Quarterly Business Reviews, manage reports, and QC metric/data requests
- Develop, track, process, and “publish” components including P2P invitations, assessments, bio books, promotional materials, and reference materials
- Manage the portal and database builds alongside the Development Team, ensuring all current speakers, slides, components are up to date on the portal
- Supervise program resources, ensuring excellence in performance
- Provide clear direction to the team
- Develop and manage detailed timelines with understanding of meeting planning execution aspects
What You’ll Have
- 8+ years’ experience in speaker bureau management
- Strong project management skills
- Effective communication and team collaboration skills
- Highly self-motivated and proactive mindset
- Ability to multitask and prioritize efficiently
- High attention to detail
- Excellent time-management
- Strong problem-solving abilities
- Delegation abilities to assign tasks to accountable team members
- Proficiency in Microsoft® Teams, Word, Excel, PowerPoint, and Adobe® Workfront
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Remote and hybrid work schedule options
- Salary range: $90,000 – $115,000 annually. Note: Actual salary will depend on background and experience.
M/F/D/V
Please note, we will only respond to candidates we deem qualified.
