Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com
What You Need to Know
We are looking to add an Account Manager to our Account Services team. The Account Manager will work collaboratively with clients and internal stakeholders to ensure successful planning and execution of programs and development of quality enduring educational initiatives. They will identify all components of assigned programs and manage details from project initiation through delivery, assuring established deadlines are met with executional excellence.
What You’ll Do
- Support client relationships across projects through an understanding of the strategy
- Liaise between project members, cross-functional teams, external vendors, and other stakeholders to ensure deliverables, requirements/reviews, schedules, cost, and meeting plans are communicated
- Interact directly with clients, preparing and sending reports, projects to review, responding to questions and mitigating concerns
- Develop relationships with key KOL associates, assistants and advisors
- Communicate clearly back and forth with Account Team Director/Lead to anticipate and overcome challenges with clients
- Identify meeting materials requirements and assure complete and timely arrival
- Execute and supervise the complete and accurate Audience Accumulation process
- Assure complete and satisfactory execution of post-program activities and program close-out
- Support enduring material development
- Collaborate with Meetings & Events team when planning live & virtual events
- Monitor task completion status to identify at risk project tasks
What You’ll Have
Exceeding client expectations is a must. As such we will be looking to you to demonstrate a well-developed customer service mindset. Your effectiveness will depend on your organizational and problem-solving skills, your ability to work independently, work independently and prioritize your work and communicate effectively. In addition, you should have:
- 1-3 years of account/project management experience
- Proficiency in Microsoft® Office (Word, Excel, PowerPoint)
- Previous direct experience in medical communications or medical advertising agency or transferrable experience
- Familiarity with Project Management platforms, especially Adobe Workfront
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Flexible hybrid and remote work schedule options
- Salary range: $65,000 – $75,000 annually. Note: Actual salary will depend on background and experience.
M/F/V/D
Please note: We will only respond to candidates we deem qualified.
Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We’re looking to add a Registration Specialist to the Speaker Bureau Services – Meeting Planning team. The Registration Specialist will be responsible for ensuring that all speaker bureau program registration requirements are met in a timely and compliant manner.
What You’ll Do
This position is accountable to the Director, Meeting Planning and Speaker Bureau Services working in close collaboration with Representatives, Marketing and Compliance teams to ensure the smooth execution of programs. Additionally, this role will:
- Assess whether the programs have fulfilled the minimum registration requirements by the established deadline
- Review program registrations and confirm that all necessary stakeholders, including invited QLPs (qualifying licensed prescribers) and HCPs (Healthcare Professionals), are properly registered and their statuses are accurately reflected
- Partner with Representatives to address non-compliant programs, identify issues, and provide actionable solutions
- Verify that all required QLP documentation is submitted and in compliance with standards, and follow up with the Representatives to ensure accuracy and timeliness when necessary
- Collaborate with cross-functional teams to address any challenges or changes to program schedules, assisting to make decisions on potential program adjustments or cancellations
What You’ll Have
- Experience in program coordination or a similar role is preferred
- Knowledge of compliance and regulatory requirements is a plus
- Proficiency in Microsoft® Office Suite
- Exceptional organizational and time management abilities
- Outstanding communication and interpersonal skills
- Keen attention to detail
- Capable of working independently as well as collaborating effectively within a team
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Remote and hybrid work schedule options
- Salary range: $55,000 – $65,000 annually. Note: Actual salary will depend on background and experience.
M/F/D/V
Please note, we will only respond to candidates we deem qualified.
Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We’re looking to add a Patient Ambassador Liaison to our Account Services team. The Patient Ambassador Liaison will serve as a dedicated liaison between patients, their families and the pharmaceutical company, focusing on gathering valuable patient feedback, providing educational support and fostering positive brand perception through ethical and compliant engagement practices.
What You’ll Do
The Ambassador Manager will be accountable to the VP Group Account Lead with program oversight and the pharmaceutical client. Additionally, this role will:
- Educate patient and caregivers on medication usage, including detailed information on dosage, administration, potential side effects
- Collaborate with the patients, medical writers and clients to develop materials related to the ambassadors’ experiences (slide decks, discussion guides etc.)
- Screen potential patient ambassadors and engage directly with current patient ambassadors to gather comprehensive feedback on their treatment experiences, including efficacy, side effects and overall satisfaction with prescribed medications.
- Manage the development of materials from inception to completion
- Coach patient ambassadors on the delivery of their story within the guidelines set by the pharmaceutical company
- Escort identified patients to off-site meetings and events sponsored by the pharmaceutical company, ensuring the comfort, safety and well-being of patients throughout their journey to and from the event location and preparing them to present the content at the event (rehearsing on site)
- Provide logistical support and assistance as needed during the event to enhance the overall experience for patients and clients
- Collaborate closely with the account team to align patient engagement strategies and operational needs
- Maintain detailed documentation of all activities and interactions per company and client requirements
- Develop and manage annual training for all patient ambassadors
- Adhere strictly to regulatory guidelines and company policies governing patient interactions, data privacy and ethical disclosure of medical information
- Ensure all activities align with established compliance protocols, including those required by HIPAA, adverse events, and product complaint reporting
- Utilize standard formats to document patient feedback, concerns, treatment experiences and other document requirements, and escalating as necessary
- Summarize each event including objectives, overview of presentation, audience questions, number of attendees
What You’ll Have
- A degree in nursing, health education, or public health
- Must have or be in the processing of receiving a CHES (Certified Health Education Specialist), HES (Health Education Specialist) or like certification
- Knowledge of pharmaceutical industry regulations and ethical standards related to patient interactions
- Willingness to travel and work past normal business hours
- Excellent interpersonal skills, with a strong ability to empathize and communicate effectively with diverse patient groups
- Proactive and forward-thinking, able to anticipate patient needs and ensure their comfort in public settings
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Remote and hybrid work schedule options
- Salary range: $105,000 – $125,000 annually. Note: Actual salary will depend on background and experience.
M/F/D/V
Please note, we will only respond to candidates we deem qualified.
Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We are looking to add a Program Manager to the Speaker Bureau Program Management team. The Program Manager will be responsible for the complete and accurate execution of speaker bureau–specific requirements including speaker training, speaker contracting, and product theaters.
What You’ll Do
- Demonstrate a thorough understanding of program needs and ensure their timely and accurate execution
- Build strong client relationships through effective communication
- Oversee speaker management
- Draft program components and shepherd them through the development process, including submission for medical, legal, and regulatory review
- Support the Program Director as needed
- Delegate tasks to the Program Coordinator in a clear and concise manner, providing training as needed
What You’ll Have
- 3-5 years of program management experience. Speaker bureau experience required
- Proficiency in Microsoft® Office (Word, Excel, PowerPoint)
- Working knowledge of Zoom meetings and webinars
- Exceptional attention to detail
- Previous experience in medical communications or at a medical advertising agency is a plus
- Strong interpersonal skills and the ability to build credibility and positive relationships with clients and key opinion leaders
- Strong organizational skills and the ability to work on several program tasks/projects simultaneously
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Remote and hybrid work schedule options
- Salary range: $60,000 – $75,000 annually. Note: Actual salary will depend on background and experience.
M/F/D/V
Please note, we will only respond to candidates we deem qualified.
Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We’re looking to add a Senior Meeting Planner to our Speaker Bureau Services team. The Senior Meeting Planner will be responsible for managing and executing all arrangements for assigned virtual and in-person speaker programs in accordance with client and HWP requirements.
What You’ll Do
- Serve as liaison with the client sales representative, speakers, and vendors
- Research and recommend compliant meeting venues for in-person events
- Contact and secure the identified speaker
- Coordinate all meeting logistics, including venue, audiovisual equipment, speaker travel, lodging, and ground transportation
- Generate and distribute all program materials, including invitations and confirmations
- Maintain comprehensive program notes and executing all required data entry
- Reconcile actual costs to estimated and providing all backup documentation
- Have a full understanding of service level agreements (SLAs) and complying to requirements
What You’ll Have
- 3-5 years of meeting planning experience
- Pharmaceutical meeting planning/speaker bureau experience is a plus
- Flexibility to work hours in different time zones for nationwide clients
- Strong interpersonal skills and ability to interact effectively with internal and external stakeholders at all levels
- Excellent organizational skills and keen attention to detail
- Working knowledge of Zoom and Microsoft ® Teams for virtual program planning/setup and execution
- Knowledge of Veeva Events is desirable
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Remote and hybrid work schedule options
- Salary range: $58,000 – $73,000 annually. Note: Actual salary will depend on background and experience.
M/F/D/V
Please note, we will only respond to candidates we deem qualified.
Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We are looking to add a Coordinator, Financial Operations to our Speaker Bureau Services – Post Meeting team. The Coordinator, Financial Operations will be responsible for efficiently managing various financial and operational aspects of the HWP Speaker Bureau and its clients. Additionally, this position involves ensuring the accuracy and compliance of speaker program financials, processing expenses, and facilitating the financial closeout of speaker bureau programs.
What You’ll Do
The Coordinator, Financial Operations is accountable to the Director, Financial Operations, Vice President, Meeting Planning & Operations, Speaker Bureau Services, speakers, and clients and responsible for supporting the overall financial operations of the HWP speaker bureau and its clients. In addition, they will:
- Review all elements of completed speaker programs to ensure accuracy according to client-specific business rules and compliance guidelines for financial closeout
- Analyze receipts and meeting documentation to verify that speaker expense reimbursements meet compliance standards and are processed promptly
- Comprehend and enforce HWP and client guidelines and business rules related to Speaker Bureau financial operations
- Maintain professional and dignified communication with colleagues, speakers and clients addressing inquiries and concerns promptly
What You’ll Have
- 1-3 years of similar work experience
- College degree with a focus on accounting, finance or business administration is a plus
- Agency experience, particularly in Speaker Bureau is preferred
- Basic accounting knowledge or demonstrated competency in working with numbers needed
- Working knowledge of Microsoft® Office Suite and accounting software, such as NetSuite
- Proficiency in navigating databases
- Exceptional customer service skills
- Ability to manage time and prioritize time
- Strong verbal and written communication skills
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Remote and hybrid work schedule options
- Salary range: $47,000 – $52,000 annually. Note: Actual salary will depend on background and experience.
M/F/D/V
Please note, we will only respond to candidates we deem qualified.
Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We are looking to add a Data Control Coordinator to our Speaker Bureau Services – Post Meeting team. The Data Control Coordinator will be responsible for the timely and accurate closeout of all speaker bureau programs in accordance with HWP and client requirements. Additionally, they will be accountable to the Vice President, Meeting Planning & Operations, Speaker Bureau Services.
What You’ll Do
- Collect all meeting documentation (program sign-in sheets, attestation, assessment forms) from client field representatives, assuring completeness and accuracy of information and conduct error-free data entry into the applicable data base
- Communicate/follow-up with representatives as necessary for any issues related to program close-out and accuracy of attendee data, and escalate any situations accordingly to supervisor
- QC scanned and saved files to assure naming is consistent with company requirements
- Review attendee data checks in the logistics system to correct any inconsistencies
- Work cohesively with meeting planning team on determining and correcting any inconsistencies in meal vs attendee count
What You’ll Have
- High level computer skills, including proficiency in Microsoft® Suite (Outlook and Access)
- Strong numerical aptitude
- Ability to multi-task and manage priorities
- Deadline focused
- Exceptional organizational skills with the ability to track and follow up for information
- Effective communication skills
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Remote and hybrid work schedule options
- Salary range: $47,000 – $52,000 annually. Note: Actual salary will depend on background and experience.
M/F/D/V
Please note, we will only respond to candidates we deem qualified.
Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We are looking to add an Account Director to our Account Services team. The Account Director will build and maintain strong client and key opinion leader relationships in order to turn the clients’ strategic objectives into business opportunities for HWP and assure that the internal team drives those objectives forward to deliver exceptional work. Additionally, they will be responsible for leading and driving the day-to-day work in the agency, ensuring that all work aligns with the clients’ strategy, is error free and is delivered on time and on budget. Success will be based on partnering with team members and cross-departmental stakeholders to understand the status of timeline milestones and may have supervisory responsibilities in monitoring the day-to-day workload of junior team members.
What You’ll Do
- Participate in client brand strategy meetings and using information to provide guidance to internal and external stakeholders and assuring all resources developed are in line with the strategic objectives
- Collaborate across departments in the development of strategic content materials such as pitch slides, quarterly business reviews, field or speaker training and other educational content
- Lead the development of Statements of Work, needs assessments and program budgets
- Actively monitor and track budgets against approved scopes of work
- Proactively stay apprised of current market trends and competition and apply knowledge to client strategic objectives
- Assure the success of team members by participating in onboarding and training
What You’ll Have
- 3-5 years of account/project management experience within a medical communications or medical advertising agency.
- Familiarity with medical terminology and pharmaceutical products and knowledge of regulations and program implementation procedures
- High level of business acumen, financial awareness and negotiation skills
- Client intimacy mindset
- Excellent oral and written communication and time management skills
- Proven strong interpersonal skills and the ability to participate constructively and effectively in meetings with a clear understanding of individual action items
- Proactive problem-solving skills in communications with internal teams and clients
- Proficiency in Microsoft® Office Suite
- Familiarity with Project Management platforms, especially Adobe® Workfront
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Flexible hybrid and remote work schedule options
- Salary range: $100,000 – $125,000 annually. Note: Actual salary will depend on background and experience.
M/F/V/D
