Why HWP?

Health & Wellness Partners, LLC (HWP), is a full-service medical communications company that specializes in developing and executing promotional medical education programs. Our vision is to make the world a healthier place through our scientific work and incredible team. By choosing a career at HWP, you will be part of a culture that is committed to making a difference in health care and our communities. We are motivated by providing everyone with a job they love and fostering a culture that is devoted to career growth and employee well-being.

Thanks to the work of every employee, HWP is recognized as a 2019 and 2021 MM+M Best Place to Work and 2020 Inc. Best Workplace. We are proud of our award-winning culture that supports many charitable initiatives, employee health and wellness, and career growth.

Who We’re Looking for

We’re looking to add a Data Control Manager to our Meeting Planning team. The Data Control Manager will be responsible for the timely and accurate closeout, including financial reconciliation, of all peer-to-peer programs in accordance with HWP and client requirements.

What You’ll Do

• Collect all meeting documentation from client field representatives, ensuring completeness and accuracy of information, and conduct error-free data entry into the applicable database
• Serve as point of contact with client compliance personnel, field reps, and internal stakeholders as needed regarding compliance, data, and missing/inaccurate data
• Manage receipt reconciliation by breaking down and reviewing receipts to determine compliance and price per person for aggregate spend reporting
• Supervise part-time and coordinator level positions that are assigned close-out and reconciliation tasks
• Contribute to the training and onboarding of others by supporting integration into the organization, serving as a role model, and transferring expertise and knowledge

What You Should Have

• Familiarity with speaker bureau and/or meeting planning
• High-level computer skills, including Microsoft® Outlook, Access, and online search
• Keen detail orientation and ability to conduct flawless QC
• Ability to multitask and manage priorities under tight deadlines
• Strong communications skills
• Problem-solving skills and numbers aptitude
• Process/operations orientation

What We Offer

• 100% employer-paid premiums for employee medical, dental, and vision insurance
• 401k plan employer matching
• Eligibility for profit sharing
• Generous PTO, including a paid week off in December for the holidays
• Paid volunteer time off
• Tuition reimbursement
• On-site gym and other employee wellness initiatives
• Casual work attire

M/F/V/D

Specific Responsibilities Include:

• Managing a team of scientific/medical writers and freelancers, including:
  • managing workflow
  • ensuring compliance with quality and regulatory standards, as well as internal SOPs
  • ensuring assets are delivered on time and within budget
  • contributing to the development of junior staff and providing opportunities for career growth
• Serving as a subject matter expert within assigned accounts, both internally and with the client; ensuring all work is scientifically accurate, and consistent with client strategy
• Planning, researching, and writing high-quality, unbiased scientific abstracts, manuscripts, posters, slide presentations, and other content that supports the medical, commercial, and/or HEOR teams at a range of pharma partners; reviewing, editing, and approving pieces produced by more junior staff and freelancers
• KOL engagement, including identification and evaluation; participation in and summarizing of advisory boards
• Providing editorial and art teams with direction and context required for editing, fact checking, and graphic design and facilitating the medical-legal review process
• Active participation in new business development initiatives, RFPs
• 10%-20% travel required

Qualifications/Skills

This candidate will have several direct reports so prior management experience is needed. In addition, we are looking for someone with:

• An advanced degree (required): MD, PhD, MS, MPH, or PharmD
• Oncology experience (strongly preferred)
• 6+ years of experience in medical communications/medical writing agency; publications experience a must
• The ability to multitask in order to meet client objectives and deadlines
• Strong interpersonal and presentation skills
• Proven personnel management skills strongly preferred
• Proficiency in Microsoft® Word, PowerPoint, PubMed

Benefits/Perks for Working With HWP

• 100% employer-paid premiums for employee medical, dental, and vision insurance
• 401k plan employer matching
• Eligibility for profit sharing
• Generous PTO, including a week off in December for the holidays
• Paid volunteer time off
• Tuition reimbursement
• Comprehensive mental health services
• Leadership development training program and other career development programs
• Remote and hybrid work available

M/F/D/V

Specific Responsibilities Include:

• Managing the integrative creative services and production team, including art, graphic design, slide production, and copywriting to ensure high-quality, on-time deliverables that meet or exceed external and internal client requirements
• Collaborating with account teams in ideation and development of new program and project concepts and parameters
• Ensuring optimal engagement and collaboration within the department and cross-functionally
• Keeping abreast of current and emerging trends in creative storytelling, concepting, and design of print and digital content, social media, digital content creation, and technology to ensure the company’s offerings and practices are effective, market competitive, and compliant, making recommendations as needed
• Delivering industry awards annually

Skills

• 10 years of creative experience within a health care communications agency required
• Ability to communicate clearly, thoroughly, and succinctly both verbally and in writing; can clearly articulate an idea and the reason(s) behind a specific creative direction
• Ability to accept constructive feedback and apply in work
• Current knowledge and understanding of where and how people interact with media, including at home, on the go, mobile, broadcast, print, event, etc.
• Collaborating well with others, demonstrated by partnering with other creatives to successfully brainstorm and concept ideas
• Anticipating potential problems and obstacles to project success, communicating concerns and developing solutions
• Proficiency with Adobe® Creative Suite
• Strong understanding and ability to apply design principles; strong concepting ability as well as layout and typographic skills

What Does “Success” Look Like?

We want you to create a “yes, and” environment demonstrating willingness and capabilities at all times. The ideal candidate will be able to do that by modeling a learning mindset and innovative thinking and demonstrating keen organizational, communication, and problem-solving capabilities. We are looking for a “leader” who collaborates effectively cross-functionally and appropriately oversees and directs the work of others.

Benefits/Perks for Working With HWP

• 100% employer-paid premiums for employee medical, dental, and vision insurance
• 401k plan employer matching
• Eligibility for profit sharing
• Generous PTO, including a week off in December for the holidays
• Paid volunteer time off
• Tuition reimbursement
• Multiple employee wellness initiatives
• Leadership development training program and other career development programs
• Remote and hybrid work schedule options

M/F/V/D