Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We are looking to add a Senior Meeting Planner to our Speaker Bureau Services team. The Senior Meeting Planner will be responsible for managing and executing all arrangements for assigned virtual and in-person speaker programs in accordance with client and HWP requirements.
What You’ll Do
- Serve as liaison with the client sales representative, speakers, and vendors
- Research and recommend compliant meeting venues for in-person events
- Contact and secure the identified speaker
- Coordinate all meeting logistics, including venue, audiovisual equipment, speaker travel, lodging, and ground transportation
- Generate and distribute all program materials, including invitations and confirmations
- Maintain comprehensive program notes and executing all required data entry
- Reconcile actual costs to estimated and providing all backup documentation
- Have a full understanding of service level agreements (SLAs) and complying to requirements
What You’ll Have
- 3-5 years of meeting planning experience. Pharmaceutical meeting planning/speaker bureau experience is a plus
- Flexibility to work hours in different time zones for nationwide clients
- Strong interpersonal skills and ability to interact effectively with internal and external stakeholders at all levels
- Excellent organizational skills and keen attention to detail
- Working knowledge of Zoom and Microsoft ® Teams for virtual program planning/setup and execution
- Knowledge of Veeva Events is desirable
What We Offer
- 100% employe-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Remote and hybrid work schedule options
- Salary range: $58,000 – $73,000 annually. Note: Actual salary will depend on background and experience.
M/F/D/V
Please note, we will only respond to candidates we deem qualified.
Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We are looking to add a Program Director to our Speaker Bureau Services Program Management team. This role will orchestrate, manage, and maintain workflow efficiently in a fast-paced environment ensuring each step in the process and information flows to everyone who is part of the project team. With a thorough understanding of speaker bureau programs, this role will translate requirements of statement of work and budget into an action plan for execution.
What You’ll Do
- Plan programs from start to finish, including identifying processes, deadlines and milestones
- Serve as the main point of client contact – serving as liaison between HWP and the client (marketing/medical teams)
- Manage day-to-day client requests including proper dissemination to appropriate team members and timely acknowledgement and response
- Ascertain a thorough understanding of the program needs and ensure all actions are completed on time and within budget (including working interdepartmentally with Account Services to provide Speaker Bureau expertise as it relates to process and budget)
- Develop SOW and amendments as needed with the Finance Team
- Manage forecasting and accruals monthly to ensure services are completed successfully and budgeted correctly
- Lead and conduct status meetings, communicating needs
- Oversee speaker management and speaker utilization
- Conduct Quarterly Business Reviews, manage reports, and QC metric/data requests
- Develop, track, process, and “publish” components including P2P invitations, assessments, bio books, promotional materials, and reference materials
- Manage the portal and database builds alongside the Development Team, ensuring all current speakers, slides, components are up to date on the portal
- Supervise program resources, ensuring excellence in performance
- Provide clear direction to the team
- Develop and manage detailed timelines with understanding of meeting planning execution aspects
What You’ll Have
- 8+ years’ experience in speaker bureau management
- Strong project management skills
- Effective communication and team collaboration skills
- Highly self-motivated and proactive mindset
- Ability to multitask and prioritize efficiently
- High attention to detail
- Excellent time-management
- Strong problem-solving abilities
- Delegation abilities to assign tasks to accountable team members
- Proficiency in Microsoft® Teams, Word, Excel, PowerPoint, and Adobe® Workfront
What We Offer
- 100% employe-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Remote and hybrid work schedule options
- Salary range: $90,000 – $125,000 annually. Note: Actual salary will depend on background and experience.
M/F/D/V
Please note, we will only respond to candidates we deem qualified.
