Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We are looking to add a Program Manager to the Speaker Bureau Program Management team. The Program Manager will be responsible for the complete and accurate execution of speaker bureau–specific requirements including speaker training, speaker contracting, and product theaters.
What You’ll Do
- Demonstrate a thorough understanding of program needs and ensure their timely and accurate execution
- Build strong client relationships through effective communication
- Oversee speaker management
- Draft program components and shepherd them through the development process, including submission for medical, legal, and regulatory review
- Support the Program Director as needed
- Delegate tasks to the Program Coordinator in a clear and concise manner, providing training as needed
What You’ll Have
- 3-5 years of program management experience. Speaker bureau experience required
- Proficiency in Microsoft® Office (Word, Excel, PowerPoint)
- Working knowledge of Zoom meetings and webinars
- Exceptional attention to detail
- Previous experience in medical communications or at a medical advertising agency is a plus
- Strong interpersonal skills and the ability to build credibility and positive relationships with clients and key opinion leaders
- Strong organizational skills and the ability to work on several program tasks/projects simultaneously
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Remote and hybrid work schedule options
- Salary range: $60,000 – $75,000 annually. Note: Actual salary will depend on background and experience.
M/F/D/V
Please note, we will only respond to candidates we deem qualified.
Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We’re looking to add a Senior Meeting Planner to our Speaker Bureau Services team. The Senior Meeting Planner will be responsible for managing and executing all arrangements for assigned virtual and in-person speaker programs in accordance with client and HWP requirements.
What You’ll Do
- Serve as liaison with the client sales representative, speakers, and vendors
- Research and recommend compliant meeting venues for in-person events
- Contact and secure the identified speaker
- Coordinate all meeting logistics, including venue, audiovisual equipment, speaker travel, lodging, and ground transportation
- Generate and distribute all program materials, including invitations and confirmations
- Maintain comprehensive program notes and executing all required data entry
- Reconcile actual costs to estimated and providing all backup documentation
- Have a full understanding of service level agreements (SLAs) and complying to requirements
What You’ll Have
- 3-5 years of meeting planning experience
- Pharmaceutical meeting planning/speaker bureau experience is a plus
- Flexibility to work hours in different time zones for nationwide clients
- Strong interpersonal skills and ability to interact effectively with internal and external stakeholders at all levels
- Excellent organizational skills and keen attention to detail
- Working knowledge of Zoom and Microsoft ® Teams for virtual program planning/setup and execution
- Knowledge of Veeva Events is desirable
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Remote and hybrid work schedule options
- Salary range: $58,000 – $73,000 annually. Note: Actual salary will depend on background and experience.
M/F/D/V
Please note, we will only respond to candidates we deem qualified.
Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We are looking to add a Coordinator, Financial Operations to our Speaker Bureau Services – Post Meeting team. The Coordinator, Financial Operations will be responsible for efficiently managing various financial and operational aspects of the HWP Speaker Bureau and its clients. Additionally, this position involves ensuring the accuracy and compliance of speaker program financials, processing expenses, and facilitating the financial closeout of speaker bureau programs.
What You’ll Do
The Coordinator, Financial Operations is accountable to the Director, Financial Operations, Vice President, Meeting Planning & Operations, Speaker Bureau Services, speakers, and clients and responsible for supporting the overall financial operations of the HWP speaker bureau and its clients. In addition, they will:
- Review all elements of completed speaker programs to ensure accuracy according to client-specific business rules and compliance guidelines for financial closeout
- Analyze receipts and meeting documentation to verify that speaker expense reimbursements meet compliance standards and are processed promptly
- Comprehend and enforce HWP and client guidelines and business rules related to Speaker Bureau financial operations
- Maintain professional and dignified communication with colleagues, speakers and clients addressing inquiries and concerns promptly
What You’ll Have
- 1-3 years of similar work experience
- College degree with a focus on accounting, finance or business administration is a plus
- Agency experience, particularly in Speaker Bureau is preferred
- Basic accounting knowledge or demonstrated competency in working with numbers needed
- Working knowledge of Microsoft® Office Suite and accounting software, such as NetSuite
- Proficiency in navigating databases
- Exceptional customer service skills
- Ability to manage time and prioritize time
- Strong verbal and written communication skills
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Remote and hybrid work schedule options
- Salary range: $47,000 – $52,000 annually. Note: Actual salary will depend on background and experience.
M/F/D/V
Please note, we will only respond to candidates we deem qualified.
Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We are looking to add a Data Control Coordinator to our Speaker Bureau Services – Post Meeting team. The Data Control Coordinator will be responsible for the timely and accurate closeout of all speaker bureau programs in accordance with HWP and client requirements. Additionally, they will be accountable to the Vice President, Meeting Planning & Operations, Speaker Bureau Services.
What You’ll Do
- Collect all meeting documentation (program sign-in sheets, attestation, assessment forms) from client field representatives, assuring completeness and accuracy of information and conduct error-free data entry into the applicable data base
- Communicate/follow-up with representatives as necessary for any issues related to program close-out and accuracy of attendee data, and escalate any situations accordingly to supervisor
- QC scanned and saved files to assure naming is consistent with company requirements
- Review attendee data checks in the logistics system to correct any inconsistencies
- Work cohesively with meeting planning team on determining and correcting any inconsistencies in meal vs attendee count
What You’ll Have
- High level computer skills, including proficiency in Microsoft® Suite (Outlook and Access)
- Strong numerical aptitude
- Ability to multi-task and manage priorities
- Deadline focused
- Exceptional organizational skills with the ability to track and follow up for information
- Effective communication skills
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Remote and hybrid work schedule options
- Salary range: $47,000 – $52,000 annually. Note: Actual salary will depend on background and experience.
M/F/D/V
Please note, we will only respond to candidates we deem qualified.
Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We are looking to add an Account Director to our Account Services team. The Account Director will build and maintain strong client and key opinion leader relationships in order to turn the clients’ strategic objectives into business opportunities for HWP and assure that the internal team drives those objectives forward to deliver exceptional work. Additionally, they will be responsible for leading and driving the day-to-day work in the agency, ensuring that all work aligns with the clients’ strategy, is error free and is delivered on time and on budget. Success will be based on partnering with team members and cross-departmental stakeholders to understand the status of timeline milestones and may have supervisory responsibilities in monitoring the day-to-day workload of junior team members.
What You’ll Do
- Participate in client brand strategy meetings and using information to provide guidance to internal and external stakeholders and assuring all resources developed are in line with the strategic objectives
- Collaborate across departments in the development of strategic content materials such as pitch slides, quarterly business reviews, field or speaker training and other educational content
- Lead the development of Statements of Work, needs assessments and program budgets
- Actively monitor and track budgets against approved scopes of work
- Proactively stay apprised of current market trends and competition and apply knowledge to client strategic objectives
- Assure the success of team members by participating in onboarding and training
What You’ll Have
- 3-5 years of account/project management experience within a medical communications or medical advertising agency.
- Familiarity with medical terminology and pharmaceutical products and knowledge of regulations and program implementation procedures
- High level of business acumen, financial awareness and negotiation skills
- Client intimacy mindset
- Excellent oral and written communication and time management skills
- Proven strong interpersonal skills and the ability to participate constructively and effectively in meetings with a clear understanding of individual action items
- Proactive problem-solving skills in communications with internal teams and clients
- Proficiency in Microsoft® Office Suite
- Familiarity with Project Management platforms, especially Adobe® Workfront
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Flexible hybrid and remote work schedule options
- Salary range: $100,000 – $125,000 annually. Note: Actual salary will depend on background and experience.
M/F/V/D
