Why HWP?

Health & Wellness Partners, LLC (HWP), is a full-service medical communications company that specializes in developing and executing promotional medical education programs. Our vision is to make the world a healthier place through our scientific work and incredible team. By choosing a career at HWP, you will be part of a culture that is committed to making a difference in health care and our communities. We are motivated by providing everyone with a job they love and fostering a culture that is devoted to career growth and employee well-being.

Thanks to the work of every employee, HWP is recognized as a 2019 and 2021 MM+M Best Place to Work and 2020 Inc. Best Workplace. We are proud of our award-winning culture that supports many charitable initiatives, employee health and wellness, and employee career growth.

What You Need to Know

We are looking to add a project-based Budget Analyst to our Finance & Accounting Team. This position will be based in our Upper Saddle River, NJ office.  We are looking for someone who has experience in medical communications or pharmaceuticals. This position will manage the program budget process from proposal to final reconciliation assuring accuracy, completeness, and integrity of process.

What You’ll Do

• Working with Account Services to create budgets for new proposals using budget templates reflective of project scope and client requirements
• Establishing and maintaining required proposal budget documentation and tracking controls to ensure integrity of the process and accuracy of files and templates
• Working with Account Services and Finance to monitor and control program budgets and communicate variances internally and externally as required
• Working with Financial Analysts to assure accuracy of accruals
• Understanding client reporting requirements and templates and implementing procedures to comply
• Review the final reconciliation of projects in a timely manner
• Reviewing client financial contracts (Statements of Work, Work Orders, Amendments) to ensure liability is minimized, confidentiality is maintained, and terms are consistent with company and client requirements

What You’ll Have

• Strong proficiency in Excel, including PivotTables and Lookups
• Working knowledge of other Microsoft^® programs, including Access and Word
• Experience in project-based budgeting
• Employment history that includes medical communications and/or pharmaceutical companies
• Familiarity with financial contract management
• Knowledge of accounting procedures
• Organized and detail-oriented
• Independent self-starter who can follow directions
• Strong communication skills

What We Offer

• 100% employer-paid premiums for employee medical, dental, and vision insurance
• 401k plan employer matching
• Eligibility for profit sharing
• Generous PTO, including a week off in December for the holidays
• Paid volunteer time off
• Tuition reimbursement
• On-site gym and other employee wellness initiatives
• Casual work attire
• Comprehensive mental health services
• Leadership development training program and other career development programs
• Remote and hybrid work available
• Salary range: $76,000 – $100,000 annually. Please note, HWP expects to hire for this position near the middle of the range.

M/F/D/V

Please note, we will only respond to candidates we deem qualified.

Why HWP?

Health & Wellness Partners, LLC (HWP), is a full-service medical communications company that specializes in developing and executing promotional medical education programs. Our vision is to make the world a healthier place through our scientific work and incredible team. By choosing a career at HWP, you will be part of a culture that is committed to making a difference in health care and our communities. We are motivated by providing everyone with a job they love and fostering a culture that is devoted to career growth and employee well-being.

Thanks to the work of every employee, HWP is recognized as a 2019 and 2021 MM+M Best Place to Work and 2020 Inc. Best Workplace. We are proud of our award-winning culture that supports many charitable initiatives, employee health and wellness, and employee career growth.

What You Need to Know

We are looking to add a Vice President, Digital Lead to the HWP team. In this position, you will be responsible for formulating new digital initiatives to meet clients’ business needs ensuring that clients value HWP’s strategic capabilities as much as our tactical delivery. A critical component of this role is to ensure knowledge transfer to Account Services team members to continually enhance company intellect and capabilities related to digital solutions. The Vice President, Digital Lead will work closely with Account Leads and clients to stay updated on brand goals and strategies. You will also have a full understanding of HWP proprietary products and offer ideas about enhancements that can help increase client acquisition (both existing and new) to drive sustainable growth for HWP.

What You’ll Do

• Initiate and participate in strategic and tactical brainstorming sessions; direct the strategic development of digital projects and programs
• Maintain a keen understanding of market dynamics, digital and scientific advances, and new paradigms. Utilize this knowledge to convey recommended digital strategies and get buy-in from marketing senior management and main internal stakeholders
• Develop and present strategies and tactics regarding digital solutions and distill the information into strategic insights and actionable ideas
• Arm the Account Services team with the knowledge and expertise to speak confidently about the strategic digital direction when required
• Create measurable client and strategic business KPIs

What You’ll Have

You will be successful in this role if you have an insatiable curiosity about new digital strategies and concepts and have an ability to turn insights into recommendations for digital programs. Superb communication skills are a must, along with a wide knowledge of digital and other content delivery platforms.

What We Offer

• 100% employer-paid premiums for employee medical, dental, and vision insurance
• 401k plan employer matching
• Eligibility for profit sharing
• Generous PTO, including a week off in December for the holidays
• Paid volunteer time off
• Tuition reimbursement
• On-site gym and other employee wellness initiatives
• Casual work attire
• Comprehensive mental health services
• Leadership development training program and other career development programs
• Flexible/hybrid work schedule options
• Salary range: $175,000 – $210,000 annually. HWP expects to hire for this role near the middle of the range.

M/F/D/V
Please note, we will only respond to candidates we deem qualified.

Why HWP?

Health & Wellness Partners, LLC (HWP), is a full-service medical communications company that specializes in developing and executing promotional medical education programs. Our vision is to make the world a healthier place through our scientific work and incredible team. By choosing a career at HWP, you will be part of a culture that is committed to making a difference in health care and our communities. We are motivated by providing everyone with a job they love and fostering a culture that is devoted to career growth and employee well-being.

Thanks to the work of every employee, HWP is recognized as a 2019 and 2021 MM+M Best Place to Work and 2020 Inc. Best Workplace. We are proud of our award-winning culture that supports many charitable initiatives, employee health and wellness, and employee career growth.

 

What You Need to Know

We are looking to add a Digital Coordinator to our Digital team. The Digital Coordinator will work collaboratively with the Associate Director, Product Management to manage and enhance HWP proprietary digital platforms as well as our clients’ various digital products.

What You’ll Do

• Test new feature updates and configuration changes before they are implemented, contributing to seamless and optimal user experience
• Prepare screenshots and necessary documentation for submissions that need to undergo medical, legal, and regulatory review
• Facilitate communication across internal teams so that all stakeholders are informed about updates
• Create the framework for HWPOnsite®, load participant data, and process nuance requests
• Contribute to content updates of the HWP website through CMS platforms

This is a growth position where you will develop knowledge of a diverse range of responsibilities aimed at ensuring the functionality, compliance, and overall effectiveness of digital assets.

What You’ll Have

You will be successful in this role if you have a strong technical aptitude and keen organizational skills. You will need to be able to learn and understand software applications as well as work in several programs simultaneously.

What We Offer

• 100% employer-paid premiums for employee medical, dental, and vision insurance
• 401k plan employer matching
• Eligibility for profit sharing
• Generous PTO, including a week off in December for the holidays
• Paid volunteer time off
• Tuition reimbursement
• On-site gym and other employee wellness initiatives
• Casual work attire
• Comprehensive mental health services
• Leadership development training program and other career development programs
• Flexible/hybrid work schedule options
• Salary range: $50,000 – $59,000 annually. HWP expects to hire for this position near the middle of the range.

 

M/F/D/V

Please note, we will only respond to candidates we deem qualified.

Why HWP?

Health & Wellness Partners, LLC (HWP), is a full-service medical communications company that specializes in developing and executing promotional medical education programs. Our vision is to make the world a healthier place through our scientific work and incredible team. By choosing a career at HWP, you will be part of a culture that is committed to making a difference in health care and our communities. We are motivated by providing everyone with a job they love and fostering a culture that is devoted to career growth and employee well-being.

Thanks to the work of every employee, HWP is recognized as a 2019 and 2021 MM+M Best Place to Work and 2020 Inc. Best Workplace. We are proud of our award-winning culture that supports many charitable initiatives, employee health and wellness, and employee career growth.

What You Need to Know

We’re looking to add a Meeting Planner to our Promotional Peer-to-Peer team. The Meeting Planner will manage and execute all arrangements for assigned virtual and in-person programs in accordance with client and HWP requirements.

What You’ll Do

• Serving as liaison with the client sales representative, speakers, and vendors
• Researching and recommending compliant meeting venues for in-person events
• Contacting and securing the identified speaker
• Coordinating all meeting logistics, including venue, audiovisual equipment, speaker travel, lodging, and ground transportation
• Generating and distributing all program materials, including invitations and confirmations
• Maintaining comprehensive program notes and executing all required data entry
• Reconciling actual costs to estimated and providing all backup documentation
• Having a full understanding of service level agreements (SLAs) and complying to requirements

What You’ll Have

• 3-5 years of meeting planning experience. Pharmaceutical meeting planning/speaker bureau experience is a plus
• Flexibility to work hours in different time zones for nationwide clients
• Strong interpersonal skills and ability to interact effectively with internal and external stakeholders at all levels
• Excellent organizational skills and keen attention to detail
• Working knowledge of Zoom for virtual program planning/setup and execution
• Knowledge of Veeva Events is desirable

What We Offer

• 100% employer-paid premiums for employee medical, dental, and vision insurance
• 401k plan employer matching
• Eligibility for profit sharing
• Generous PTO, including a week off in December for the holidays
• Paid volunteer time off
• Tuition reimbursement
• On-site gym and other employee wellness initiatives
• Casual work attire
• Comprehensive mental health services
• Leadership development training program and other career development programs
• Remote and hybrid work available
• Salary range: $58,000 – $73,000 annually. HWP expects to hire for this position near the middle of the range.

 

M/F/D/V

Please note, we will only respond to candidates we deem qualified.

Why HWP?

Health & Wellness Partners, LLC (HWP), is a full-service medical communications company that specializes in developing and executing promotional medical education programs. Our vision is to make the world a healthier place through our scientific work and incredible team. By choosing a career at HWP, you will be part of a culture that is committed to making a difference in health care and our communities. We are motivated by providing everyone with a job they love and fostering a culture that is devoted to career growth and employee well-being.

Thanks to the work of every employee, HWP is recognized as a 2019 and 2021 MM+M Best Place to Work and 2020 Inc. Best Workplace. We are proud of our award-winning culture that supports many charitable initiatives, employee health and wellness, and employee career growth.

What You Need to Know

We’re looking to add a Meeting Manager to our Meetings & Events team. The Meeting Manager will be responsible for successfully handling the logistical planning, implementation, and reconciliation of pharmaceutical company-sponsored meetings (in person/live and virtual). This includes, but is not limited to, symposia, congress management support, speaker training, advisory boards, editorial boards, and product theaters. You must be a master at attention to detail with the ability to plan and implement all facets of execution flawlessly. Delighting clients is required along with strong problem-solving and communication skills.

What You’ll Do

• Plan the logistical requirements for in-person and virtual meetings
• Includes venue sourcing, contract negotiations, AV/production requirements, and catering and travel arrangements, ensuring that budgetary and compliance guidelines are met
• Manage communication of meeting details, ensuring that internal and external attendees understand all logistical information
• Execute and manage on-site and virtual meetings
• Manage multiple priorities with tight deadlines such as team workload and assignments and freelancers
• Have a keen understanding of contract provisions and the ability to negotiate terms
• Anticipate potential issues and proactively resolve them
• Troubleshoot and resolve issues during in-process meetings
• Reconcile meeting budget to actual within the required timeline
• Travel on-site, including on weekends

What You’ll Have

• 3+ years of meeting planning experience
• A history of exceptional attention to detail and customer satisfaction
• Willingness and ability to travel as needed are required
• A background of establishing a network of conference organizers and associated vendors; identifying association and congress opportunities and requirements is a plus
• Experience using the CVENT event system
• Proficiency in Microsoft^® Office, including Word, Excel, PowerPoint, and Zoom meetings and webinars
• Confidence and calmness under pressure at all times
• Strong interpersonal skills with exceptional ability to build credibility and positive relationships with clients and key opinion leaders
• Internet search/research skills

What We Offer

• 100% employer-paid premiums for employee medical, dental, and vision insurance
• 401k plan employer matching
• Eligibility for profit sharing
• Generous PTO, including a week off in December for the holidays
• Paid volunteer time off
• Tuition reimbursement
• On-site gym and other employee wellness initiatives
• Casual work attire
• Comprehensive mental health services
• Leadership development training program and other career development programs
• Remote and hybrid work schedule options
• Salary range: $64,000 – $80,000 annually. HWP expects to hire for this position near the middle of the range.

M/F/D/V

Please note, we will only respond to candidates we deem qualified.

Why HWP?

Health & Wellness Partners, LLC (HWP), is a full-service medical communications company that specializes in developing and executing promotional medical education programs. Our vision is to make the world a healthier place through our scientific work and incredible team. By choosing a career at HWP, you will be part of a culture that is committed to making a difference in health care and our communities. We are motivated by providing everyone with a job they love and fostering a culture that is devoted to career growth and employee well-being.

Thanks to the work of every employee, HWP is recognized as a 2019 and 2021 MM+M Best Place to Work and 2020 Inc. Best Workplace. We are proud of our award-winning culture that supports many charitable initiatives, employee health and wellness, and employee career growth.

What You Need to Know

We are looking for an Account Director who will build and maintain strong client and key opinion leader relationships in order to turn the clients’ strategic objectives into business opportunities for HWP and assure that the internal team drives those objectives forward to deliver exceptional work.   This position will be responsible for leading and driving the day-to-day work in the agency, ensuring that all work aligns with the clients’ strategy, is error free and is delivered on time and on budget.  Success will be based on partnering with team members and cross-departmental stakeholders  to understand the status of timeline milestones and may have supervisory responsibilities in monitoring the day-to-day workload of junior team members.

What You’ll Do

• Participating in client brand strategy meetings and using information to provide guidance to internal and external stakeholders and assuring all resources developed are in line with the strategic objectives.
• Collaborating across departments in the development of strategic content materials such as pitch slides, quarterly business reviews, field or speaker training and other educational content.
• Leading development of Statements of Work, needs assessments and program budgets. Actively monitor and track budgets against approved scopes of work.
• Proactively staying apprised of current market trends and competition and applying knowledge to client strategic objectives.
• Assuring the success of team members by participating in onboarding and training.

What You’ll Have

• 5+ years of account management experience within a medical communications or medical advertising agency.
• Familiarity with medical terminology and pharmaceutical products and knowledge of regulations and program implementation procedures
• High level of business acumen, financial awareness and negotiation skills
• Client intimacy mindset
• Excellent oral and written communication and time management skills
• Proven strong interpersonal skills and the ability to participate constructively and effectively in meetings with a clear understanding of individual action items
• Proactive problem-solving skills in communications with internal teams and clients
• Proficiency in Microsoft^® Office Suite

What We Offer

• 100% employer-paid premiums for employee medical, dental, and vision insurance
• 401k plan employer matching
• Eligibility for profit sharing
• Generous PTO, including a week off in December for the holidays
• Paid volunteer time off
• Tuition reimbursement
• On-site gym and other employee wellness initiatives
• Casual work attire
• Comprehensive mental health services
• Leadership development training program and other career development programs
• Remote and hybrid work schedule options
• Salary range: $92,000 – $142,000 annually. HWP expects to hire for this position near the middle of the range.

M/F/V/D

Why HWP?

Health & Wellness Partners, LLC (HWP), is a full-service medical communications company that specializes in developing and executing promotional medical education programs. Our vision is to make the world a healthier place through our scientific work and incredible team. By choosing a career at HWP, you will be part of a culture that is committed to making a difference in health care and our communities. We are motivated by providing everyone with a job they love and fostering a culture that is devoted to career growth and employee well-being.

Thanks to the work of every employee, HWP is recognized as a 2019 and 2021 MM+M Best Place to Work and 2020 Inc. Best Workplace. We are proud of our award-winning culture that supports many charitable initiatives, employee health and wellness, and employee career growth.

What You Need to Know

We’re looking to invite Software Developers to augment our Technology team. In this role we will ask you to contribute to the design, documentation, testing, creation, implementation, and maintenance of enterprise applications.

What You’ll Do

• Create, develop, manage, and maintain enterprise applications under the direction of the Senior Software Developers
• Write high-quality source code to support enterprise applications
• Conduct functional and nonfunctional testing as part of the development life cycle for the enterprise applications

What You’ll Have

We are interested in meeting you if you have a degree in computer science or related technical discipline with 5+ years’ experience developing enterprise applications. In addition, you will need:

• Must reside in the U.S.
• Knowledge of programming best practices and procedures along with familiarity with .NET framework
• Proficiency in SQL and relational database systems such as SSMS, T-SQL, SSRS, and SSIS
• The ability to program in multiple languages including VB, VBA, C#, and JavaScript
• Strong project management skills and the ability to communicate with colleagues at all levels
• Attention to detail (a must) plus keen planning and organizing skills

What We Offer

• 100% employer-paid premiums for employee medical, dental, and vision insurance
• 401k plan employer matching
• Eligibility for profit sharing
• Remote and hybrid work available
• Generous PTO, including a paid week off in December for the holidays
• Paid volunteer time off
• Tuition reimbursement
• Employee wellness initiatives
• Casual work attire
• Salary range: $85,000 – $105,000. HWP expects to hire for this position near the middle of the range

Why HWP?

Health & Wellness Partners, LLC (HWP), is a full-service medical communications company that specializes in developing and executing promotional medical education programs. Our vision is to make the world a healthier place through our scientific work and incredible team. By choosing a career at HWP, you will be part of a culture that is committed to making a difference in health care and our communities. We are motivated by providing everyone with a job they love and fostering a culture that is devoted to career growth and employee well-being.

Thanks to the work of every employee, HWP is recognized as a 2019 and 2021 MM+M Best Place to Work and 2020 Inc. Best Workplace. We are proud of our award-winning culture that supports many charitable initiatives, employee health and wellness, and employee career growth.

What You Need to Know

At this time we are looking to add an Account Manager to our Account Services team. The Account Manager will work collaboratively with clients and senior members of the HWP account services team to ensure successful planning and execution of programs and development of quality enduring educational initiatives. They will identify all components of assigned program and manage details from inception to completion assuring established deadlines are met with executional excellence

What You’ll Do

• Supporting client relationship across projects through an understanding of the strategy
• Interacting directly with clients, sending them reports, projects to review, responding to questions and mitigating concerns
• Developing relationships with key KOL associates, assistants and advisors
• Communicating clearly back and forth with Account Team Director/Lead to anticipate and overcome challenges with clients
• Identifying meeting materials requirements and assure complete and timely arrival.
• Executing and supervising the complete and accurate Audience Accumulation process
• Assuring complete and satisfactory execution of post-program activities and program close-out
• Supporting enduring material development
• Collaborating with Meetings & Events team when planning live & virtual events

What You’ll Have

Exceeding client expectations is a must. As such we will be looking to you to demonstrate a well-developed customer service mindset. Your effectiveness will depend on your organizational and problem solving skills, your ability to work independently, work independently and prioritize your work and communicate effectively. In addition you should have .

• 3-5 Years Account/Project Management Experience.
• Proficiency in Microsoft^® Office (Word, Excel, PowerPoint, Adobe® Acrobat)
• Previous direct experience in medical communications or medical advertising agency or transferrable experience

What We Offer

• 100% employer-paid premiums for employee medical, dental, and vision insurance
• 401k plan employer matching
• Eligibility for profit sharing
• Generous PTO, including a week off in December for the holidays
• Paid volunteer time off
• Tuition reimbursement
• On-site gym and other employee wellness initiatives
• Casual work attire
• Comprehensive mental health services
• Leadership development training program and other career development programs
• Remote and hybrid work schedule options
• Salary range: $56.4k – $80k annually. HWP expects to hire for this position near the middle of the range

M/F/V/D